Event Rentals · Chicago
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Big celebrations, 150 to 400 guests

One person for every rental company your celebration needs

Big weddings, sangeets, quinceañeras and milestone parties often need three or four rental companies. We get the quotes, book each one, line up delivery times and check every delivery on the morning of your event. You pay each company its own price, plus one flat fee of $495 ($295 up to 200 guests), only after every company confirms.
Tell us about your celebration Or plan it yourself
Bride and groom seated under a marigold mandap with family in bright saris and a dhol player

Who this is for

Celebrations we plan most

  • Weddings and receptions

    Ceremony, cocktail hour and reception, often at a hall or tent with no furniture of its own.

    Rental ideas

  • Sangeet, mehndi and wedding weekends

    Several events over two or three days. We plan each day's list and line up delivery and pickup between them.

    Rental ideas

  • Quinceañeras

    Big guest lists, a head table, a dance floor and often a tent or backyard.

    Rental ideas

  • Milestone birthdays and anniversaries

    50th, 60th and 75th parties in a backyard, a hall or a tent.

    Rental ideas

  • Religious and community celebrations

    Gurdwara, temple, church and community hall events with long tables and simple setups.

    Rental ideas

  • Galas and fundraisers

    Rounds, linens, a stage and lighting, delivered to a tight load-in window.

    Rental ideas

Why it takes several companies

What a big celebration usually needs

Few rental companies carry all of this, and the ones that do are often booked on summer Saturdays. So most big events end up with three or four.

Row of gold Chiavari chairs with ivory cushions at a dressed tableChairsGuest chairs, plus a different style for the head table or stageRound, long banquet and tall cocktail tables side by side in an empty hallTablesRounds or long tables, cocktail tables, buffet and cake tablesStack of folded tablecloths and napkins in many colours beside a table in a long ivory clothLinensTablecloths, runners and napkins in your colours, often from a linen specialistPlace setting from above: gold-rimmed charger, white plates and a folded napkinDishes and glassesPlates, flatware and glassware if your caterer doesn't bring themWhite pole tent on a green lawn with tables and chairs set insideTentFor backyards and outdoor venues, with sidewalls, heaters and lightingBlack and white checkered dance floor in front of a low stageDance floor and stageSized for your crowd, with a stage for the DJ or a mandapBistro string lights over a patio at dusk with warm uplights on the wallLightingString lights, uplights and chandeliers for tents and hallsWhite restroom trailer on a lawn next to a portable generatorPower and restroomsGenerators and restroom trailers for backyard and field events

What we do

What the flat fee covers

  • One written quote

    Every item at each company's own price, with each company named, and delivery, setup, damage waiver and tax shown.

  • We make the calls

    We check your date with each company, compare what they carry and book the ones that fit.

  • Times lined up

    Tent first, then floor, then tables and chairs, then linens. Pickup times that fit your venue's rules.

  • Changes handled

    Guest count went up by 40? Tell us once. We update every company until 14 days out.

  • Morning-of check

    On the day, we check every delivery is on its way and call you only if something changes.

  • Backup if a company cancels

    We find a replacement and cover up to $500 of any price difference, or refund our fee.

Full details on the pricing page and in who you pay and when.

How it works

From first call to pickup

  1. Step 1A 15-minute callYour date, guest count, venue and the look you want.
  2. Step 2One written quoteEvery company named, at its own price. Change anything.
  3. Step 3Every company confirmsOnly then do you pay our flat fee.
  4. Step 4Delivered and checkedWe check each delivery on the morning of your event.
How a big celebration is booked: a call, one written quote, every company confirms, then delivery is checked on the day.

Who you'll talk to

Angad Singh, owner

Beyond Chiavari is a small, locally owned business in St. Charles. When you send a list or book a call, you deal with Angad from start to finish.

  • Reads every quote request himself
  • Calls each rental company to check your date
  • Stays your one contact from the first call to pickup
Book a free 15-minute call Email hello@beyondchiavari.com

Free 15-minute call

Tell us about your celebration

Leave your number and a good time to call. Angad will call you back within one business day, talk through your venue and guest count, and tell you honestly whether you need us or just one rental company.

  • No cost and no obligation
  • A rough guest count is fine
  • Your planner or family are welcome on the call

Free, no obligation, and we never share your number.

FAQ

Big celebration questions

What does it cost?

Each rental company's own price, with no markup, plus one flat fee: $295 up to 200 guests or $495 above. You pay our fee only after every company has confirmed your date in writing.

What if one rental company can do everything?

Then you probably don't need us. We'll tell you which company to call and what to ask for, and there is no fee.

We already have a decorator or planner. Can you still help?

Yes. Decorators and planners usually bring the look, and we handle the furniture, tent, floor and dish companies around them. We send them the same plan and delivery times.

Our events run over several days. Can you plan all of them?

Yes. We make a list for each day and ask the companies whether items can stay in place between events. Where the venue and company allow it, that can save a second delivery and pickup.

How early should we start?

As early as you can, especially for May to October dates, when tents and popular chairs go first. A month and a rough guest count are enough to start.

Do you work across the suburbs?

Yes. Chicago, Evanston, Oak Park, Oak Brook, Schaumburg, Naperville, Wheaton, Aurora, St. Charles, Geneva, Batavia, Elgin and the towns around them. Ask about venues farther out.