Planning guides

Seating Layouts by Event Type and Guest Count

Pick your event type and guest count to see a to-scale floor plan, the exact number of chairs and tables, the room size you need and an estimated chair rental cost. Every page is computed for that exact headcount.

Cross-Back Vineyard Chair for rent in Chicago: warm wood, X-back, made for barns and vineyards. Shown in walnut; also available in walnut, natural oak, matte black.

Rattan Garden Chair for rent in Chicago: hand-woven texture for boho and garden parties. Shown in honey; also available in honey, white wash.

Velvet Dining Chair for rent in Chicago: jewel-toned luxury for evening receptions. Shown in emerald; also available in emerald, blush, navy, champagne.

Photos: a few of the chairs these guides recommend.

Quick answers

How much space do I need per guest for a seated dinner?

Plan about 10-12 square feet per guest for a seated dinner at round tables, plus extra for a dance floor (about 3-4 square feet per dancing guest), a head table, bars and buffets. Each layout guide works this out for its exact guest count.

Round or long tables: which seats more people?

Long banquet or farm tables seat more people in the same room because there is less dead space between tables. Rounds are easier for conversation and service. A 60-inch round seats 8-10; an 8-foot banquet table seats 8, or 10 with one guest at each end.

How many extra chairs should I rent?

Add 3-5% spare chairs for seated dinners and about 5-10% for ceremonies, so late RSVPs, vendors and the officiant always have a seat.

Not sure? Book a free seating call or try the seating planner.

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Long reception table render by Beyond Chiavari with rows of gold chairs, charcoal linen and candlelight