Free download · Parties
Free Graduation Party Planning Kit
Graduation season is short and everyone books at once. This kit walks you from the first venue call to the last thank-you note, with food amounts, a photo table plan, a budget split, and a rain plan so the day stays about the graduate.
What's inside
Everything in the kit
- Planning Timeline
- Planning Checklists
- Food Amounts by Guest Count
- Budget Split
- Display and Photo Table Plan
- Rain and Weather Plan
- Questions to Ask Vendors
- Party Worksheet
Files you get
- PDFGraduation Party Kit (PDF)Printable kit with timeline, checklists, tables and a fill-in worksheet
Read next
Guides that go with this download
- Confirmation Party Planning: Ideas, Budget, and TimelineHow to plan a confirmation party for a Catholic or other Christian teen, with guest count, food, seating, budget and Chicago-area timing tips.
- Graduation Party Rentals Checklist: What to Rent and How ManyA graduation party rentals checklist with counts for chairs, tables, linens, tents and food service, built around the Chicago-area open house style party.
- Graduation Party Tent Rental: Size, Timing and Layout TipsPlan a graduation party tent in Chicago and the suburbs: what size, when to book for May and June, buffet layout, shade, seating and a simple checklist.
- Open House Graduation Party Layout: Flow, Seating and Food LinesLay out an open house graduation party so guests flow in, eat, sit and leave without a pile-up. Zone plan, seat counts and a timeline for Chicago-area yards.
- Planning an Event in Palatine, IL: Graduation and Family Party RentalsPlan a Palatine graduation or family party: how many seats versus guests, cocktail table counts, tent options and a weekend timeline with chair estimates.
Questions
About the Graduation Party Planning Kit
When should I book rentals for a graduation party?
Four to six weeks ahead at minimum for May and June weekends, and earlier for tents. The weekends right after commencement fill first.
Is the graduation party kit really free?
Yes. Enter your email and the download links appear right away, with no account needed. You can unsubscribe from planning emails at any time.
Will the spreadsheets work in Google Sheets or Numbers?
Yes. The Excel files open in Microsoft Excel, Google Sheets (File, then Import) and Apple Numbers, and the formulas keep working. CSV versions are there for any tool that prefers plain columns.
Can I share it with my partner, family or committee?
Yes. Print it, forward it or upload it to a shared drive. It is free for personal and nonprofit planning use.
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