Free download · Corporate & nonprofit
Free Corporate Event Planning Kit
Corporate events succeed when the goals are clear, the logistics are tight, and the guest experience feels effortless. This kit walks you from the first brief to post-event ROI, with checklists for venues, AV, registration, accessibility, and dietary needs. Use it to keep stakeholders aligned and vendors accountable.
What's inside
Everything in the kit
- Event Brief and Goals Worksheet
- Corporate Event Timeline
- Venue Questions
- AV and Room Setup Styles
- Registration and Check-in Checklist
- Budget per Person
- Accessibility and Dietary Checklist
- Post-event ROI Checklist
- Workbook: budget per attendee, 600-row registration tracker with show rate, timeline
Files you get
- PDFCorporate Event Planning Kit (PDF)Printable kit with timeline, checklists, tables and a fill-in worksheet
- ExcelCorporate Event Workbook (Excel)Budget with cost per attendee, registration and check-in tracker, timeline
Read next
Guides that go with this download
- ADA Accessible Event Seating and Pathways: Planning GuideHow to plan wheelchair spaces, 36-inch paths, turning room and table seating so every guest can attend your Chicago-area event comfortably.
- ADA Restroom Considerations for Events: Accessible PlanningWhat makes a portable or temporary restroom accessible, how many accessible units to rent, route and surface needs, and how to plan inclusive events.
- Awards Ceremony Planning Guide: Program, Stage and SeatingAn awards ceremony planning guide covering program length, stage and seating layout, presenters, scripts, recognition details and rentals for a smooth evening.
- Board Retreat Seating and Setup: Layouts for 8 to 40 PeopleHow to set up a board retreat or leadership offsite: table shapes, breakout areas, comfortable chairs, working lunch layouts and rental counts.
- Brewery and Winery Event Venues in Chicago: What to RentHosting a party at a Chicago-area brewery or winery? See what taprooms usually include, what to ask about outside vendors, and which rentals to add.
- Business Open House Rentals: Layout, Seating and What to RentHow to set up a business open house in an office, showroom or shop: traffic flow, lounge seating, food tables, tours and what to rent for 30 to 150 guests.
- Carnival Games for Parties: Booth Sizes, Counts, LayoutHow many carnival game booths to rent for 50 to 200 guests, the space each needs, ticket and prize systems, and a layout that keeps lines short.
- Casino Night Tables and Rentals: How Many, How Much SpaceHow many casino tables to rent for a fundraiser or party, the space each game needs, dealer and chip planning, seating and legal checks for Illinois.
- Charity Gala Rental Checklist: Everything to Rent for a FundraiserA complete charity gala rental checklist with counts for chairs, tables, linens, dinnerware, bar, auction and stage items, plus a Chicago-area timeline.
Questions
About the Corporate Event Planning Kit
How far in advance should a corporate event be planned?
Three to six months for most company events, and 9 to 12 months for conferences or anything in December, when Chicago venues book up for holiday parties.
Is the corporate event kit really free?
Yes. Enter your email and the download links appear right away, with no account needed. You can unsubscribe from planning emails at any time.
Will the spreadsheets work in Google Sheets or Numbers?
Yes. The Excel files open in Microsoft Excel, Google Sheets (File, then Import) and Apple Numbers, and the formulas keep working. CSV versions are there for any tool that prefers plain columns.
Can I share it with my partner, family or committee?
Yes. Print it, forward it or upload it to a shared drive. It is free for personal and nonprofit planning use.
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