Free download · Parties
Free Birthday Party Planning Kit
A great birthday party is about the person, not the price tag. This kit gives you a timeline, checklists, food amounts, game ideas, and a budget guide for every age from a first birthday to a ninetieth. Pick the sections that fit and skip the rest.
What's inside
Everything in the kit
- Birthday Party Timeline
- Party Planning Checklists by Age
- Food and Drink Amounts
- Games and Activities
- Rental Checklist for Birthday Parties
- Birthday Budget Split
- Birthday Party Worksheet
Files you get
- PDFBirthday Party Planning Kit (PDF)Printable kit with timeline, checklists, tables and a fill-in worksheet
Read next
Guides that go with this download
- 21st Birthday Party Planning: Ideas, Budget and TimelinePlan a 21st birthday party with a clear budget split, timeline, guest list rules, alcohol basics for Illinois and layout tips for a home, bar or rented space.
- 50th Birthday Party Planning: Ideas, Timeline and BudgetPlan a 50th birthday party with themes, guest list advice, seating for mixed ages, a timeline and a budget split, including Chicago-area venue and rental tips.
- 80th and 90th Birthday Party Planning: A Comfort-First GuidePlan an 80th or 90th birthday party with comfortable seating, a shorter timeline, accessible layouts, memory displays and a multigenerational guest list.
- Adult Birthday Party Ideas in Chicago for Any BudgetAdult birthday party ideas in Chicago, from backyard cookouts and rooftop cocktail hours to dinner parties, with headcounts, costs to ask about and setup tips.
- Filipino Debut Seating: Planning the 18 Roses and 18 CandlesA planning guide to Filipino debut seating in the Chicago area, including the court, the 18 roses and 18 candles, family tables and a dance floor plan.
- First Birthday Party Rentals: Seating, Tables and a Smash Cake SpotWhat to rent for a first birthday party: adult seating, a kids' table, a smash cake setup and a high chair spot, with counts for 20 to 50 guests in Chicago.
- How to Plan a Birthday Party: A Step-by-Step ChecklistA birthday party planning checklist for any age, with a six-week timeline, budget split, guest count rules and Chicago-area tips for venues and rentals.
- Kids Birthday Party Seating and Tables: What to Set Up and WhereHow to seat a kids birthday party: table sizes, chairs per age group, adult seating and a layout that keeps cake time calm. Counts for 12 to 30 kids.
- Kids Birthday Party Timeline and Games That Keep It FunA kids birthday party timeline for a two-hour party, plus age-by-age games, backups for bad weather and a Chicago-area guide to space, tables and seating.
Questions
About the Birthday Party Planning Kit
How far ahead should I plan a birthday party?
Four to six weeks for a kids' party at home, and two to three months for a milestone party at a venue or with rentals, especially in May, June and December.
Is the birthday party kit really free?
Yes. Enter your email and the download links appear right away, with no account needed. You can unsubscribe from planning emails at any time.
Will the spreadsheets work in Google Sheets or Numbers?
Yes. The Excel files open in Microsoft Excel, Google Sheets (File, then Import) and Apple Numbers, and the formulas keep working. CSV versions are there for any tool that prefers plain columns.
Can I share it with my partner, family or committee?
Yes. Print it, forward it or upload it to a shared drive. It is free for personal and nonprofit planning use.
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