Kids Party Rentals Checklist: Tables, Seating, Shade, Fun

A kids party looks chaotic from the outside, but a good one runs on a quiet plan. Children eat in short bursts, move constantly and need a place to sit that fits their size, while the adults who came with them need a comfortable place to stand back and watch. This checklist covers the rentals that make a party for 20 to 60 children work, whether it is in a backyard in Naperville, a park shelter in Evanston or a banquet room anywhere in the Chicago area.

Zone 1: Eating and seating

The eating zone is the heart of the party. Children need furniture sized for them, and an adult or two at each table to help.

• Child tables. Rectangular or round tables around 20 to 24 inches tall are common for young children. See kids tables and chairs for events.
• Child chairs. Seat height of roughly 10 to 12 inches suits toddlers and preschoolers; ask your rental company for the exact sizes.
• Adult chairs. One for every adult, plus extras for grandparents. A few garden folding chairs are an easy, light option.
• High chairs. For babies and young toddlers. Read about high chairs and baby stations.
• Linens. Paper or washable table covers; plan on spills.

A good rule of thumb is one child seat per child at the eating tables, with up to 6 children per table so an adult can reach everyone.

Zone 2: Activity

Spread activities out so the most energetic area is away from the eating tables and the quiet corner. For inflatables, read bounce house rental safety and space. For game stations, see carnival games for parties.

Zone 3: Cake, gifts and favors

Plan one table for the cake and one for gifts and cards, plus a small station for favors on the way out. A cake table is often a 6-foot rectangular or a 48-inch round; check the exact fit for your cake and decor. See card box and gift table ideas for a layout.

Zone 4: Parent comfort

Parents who can sit in the shade relax, and relaxed parents make a smoother party. Provide a lounge corner with chairs and a table for coffee or drinks. A market umbrella or tent helps in summer sun. For long parties, a few lounge pieces keep adults near the action.

Zone 5: Restrooms and cleanup

Short trips to the bathroom happen often with children. If the party is at a park or field, check the facilities. If it is at home, plan the route, a hand-washing station and a spot for coats and bags. For larger gatherings, see how many portable restrooms per guests.

Count the numbers

The weather plan

Chicago spring and fall parties are often cooler than guests expect, and summer ones can be hot. Keep a covered area ready, whether a tent, pavilion or garage. A tent lets you keep the cake out of the sun and tables dry. For heat and sun, see misting and shade for summer events.

Get the whole party priced

Book a free 15-minute seating call and we will help you build the list, or request a quote with your guest count and date.